Document Controller (Industrial Projects)

SD (Middle East) L.L.C; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A prominent company in the UAE is seeking a Document Control professional to coordinate activities relating to document management. Responsibilities include maintaining documents, ensuring compliance with standards, and facilitating communication with project teams. Candidates must possess a Bachelor's degree and have at least 4 years of experience in document control. Strong attention to detail and proficiency in document management software are essential. This role is critical for the successful execution of various projects, with accountability for ensuring document accuracy and accessibility.

Qualifications

• A minimum of 4 years of document control experience in a project environment.
• Proven experience in document control or record keeping.
• Ability to prioritize tasks and operate autonomously.

Responsibilities

• Coordinate all activities related to Document Control procedures.
• Maintain document archives and control logs.
• Ensure timely submission of documents per project requirements.

Skills

Attention to detail

Communication skills

Proficient in Microsoft Office

Interpersonal skills

Education

Bachelor's degree in a relevant field

Tools

Document management software

Job description

Bachelor of Business Administration, Any Graduation

Nationality

Any Nationality

Any

Vacancy

1 Vacancy

Job Description

• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, submittals and commercial correspondence. Ensure that templates and formats for all documents are adhered to and inform the project team of the requirements and changes.
• Handle all documents, correspondence and submittals for the assigned project and ensure that they are submitted or distributed timely, of the right quality, and are easily accessible and stored.
• Ensure all document data is entered into the database and the information is accurate, up-to-date, and searchable.
• Ensure the latest incoming documents, drawings, and correspondence are given to the appropriate staff, subcontractors, and suppliers, as applicable.
• Maintain the files and control logs as required by the project and generate the various document control reports.
• Maintain a document archive and register of electronic copies. Keep the documents and drawings in the Document Control office in safe custody without damage or deterioration and with easy traceability.
• Coordinate and follow up with the project management, line manager and the respective area manager/engineer to ensure that documents are submitted on time as per the project and/or contractual requirements.

Desired Candidate Profile

• Bachelor's degree in a relevant field or equivalent experience.
• A minimum of 4 years of document control in the Project Environment.
• Proven experience in document control, record keeping, or a related field.
• Excellent attention to detail and commitment to producing high-quality work.
• Capacity to operate autonomously and handle numerous assignments concurrently.
• Proficient in Microsoft Office platforms and document management software.
• Familiarity with industry-standard document control and record-keeping practices.
• High social competence, which enables positive intercultural interaction with colleagues and business partners.
• Strong communication and interpersonal skills.
• Confident, results-oriented, highly motivated with a proactive attitude.
• Ability to prioritize tasks and work effectively in a fast-paced environment.

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Al Moosa business Centre, M07 PO Box 33734, Dubai, United Arab Emirates (UAE)