Document Controller

IIQAF; Dubai; On-site; AED 78,000 - 123,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

Professional development opportunities

Supportive work environment

Job summary

A distinguished healthcare organization located in Dubai is seeking a skilled Document Controller to oversee documentation processes. The role involves managing incoming documents, maintaining filing systems, and ensuring compliance with healthcare regulations. Candidates should have proven experience in document control, excellent organizational skills, and proficiency in document management software. This position offers a competitive salary, comprehensive benefits, and opportunities for professional development within a dedicated team committed to quality healthcare.

Qualifications

• Proven experience as a Document Controller in healthcare is preferred.
• Strong knowledge of document management systems and regulations is required.
• Excellent organizational skills and ability to manage confidential information.

Responsibilities

• Manage incoming documents, ensuring accuracy and completeness.
• Maintain document control databases and filing systems.
• Coordinate distribution of documents to relevant personnel.
• Manage document revisions and ensure obsolete documents are archived or disposed of.
• Support audits by providing required documentation promptly.
• Collaborate with cross-functional teams to ensure document compliance with healthcare standards and regulations.
• Assist in developing and implementing document control procedures and best practices.
• Train staff on document control processes when necessary.

Skills

Document management systems

Attention to detail

MS Office Suite

Effective communication

Team collaboration

Education

High school diploma or equivalent

Relevant certifications in document control or healthcare

Tools

Document control software

Electronic filing systems

MS Office Suite

Job description

Description

We are seeking a highly organized and detail-oriented Document Controller to join our esteemed team in the Hospital & Health Care industry. In this vital role, you will be responsible for managing, organizing, and overseeing the documentation processes within our facility, ensuring that all records are handled in compliance with regulations and industry standards. Your expertise in document control will contribute to the efficient operation of our health care services, facilitating the accessibility and integrity of critical information.

Responsibilities

• Receive, review, and register incoming documents, ensuring accuracy and completeness.
• Maintain and update document control databases, filing systems, and tracking logs.
• Coordinate the distribution of documents to relevant departments and personnel.
• Manage document revisions and ensure obsolete documents are properly archived or disposed of.
• Support internal and external audits by providing required documentation promptly.
• Collaborate with cross-functional teams to ensure document compliance with healthcare standards and regulations.
• Assist in developing and implementing document control procedures and best practices.
• Train staff on document control processes when necessary.

Requirements

• Proven experience as a Document Controller, preferably within the healthcare or hospital industry.
• Strong knowledge of document management systems and electronic filing.
• Familiarity with healthcare regulations, quality standards, and compliance requirements.
• Excellent organizational skills with strong attention to detail.
• Proficient in MS Office Suite and document control software.
• Ability to handle confidential information with integrity and discretion.
• Effective communication skills and ability to work collaboratively in a team environment.
• High school diploma or equivalent required; relevant certifications or training in document control or healthcare administration are a plus.

Qualifications

• Minimum 2 years of experience in document control or related administrative roles.
• Experience in the Hospital & Health Care sector is highly desirable.
• Knowledge of ISO standards or healthcare accreditation processes is an advantage.

Benefits

• Competitive salary and comprehensive benefits package.
• Opportunity to contribute to impactful healthcare projects.
• Supportive and inclusive work environment.
• Professional development and training opportunities.
• Work with a dedicated team committed to quality and patient care excellence.