Document Controller

Star Services LLC; Abu Dhabi; On-site; AED 60,000 - 120,000; Part time

Job summary

A key player in project management services is seeking a Document Controller to manage all project-related documents in Abu Dhabi. This role demands expertise in coordinating with project contractors, monitoring budgets, and maintaining compliance with quality standards. The ideal candidate has a Bachelor's Degree and at least 5 years of experience in the Oil & Gas industry, along with proficiency in Excel and strong organizational skills. A competitive salary of AED 7,000 per month is offered.

Benefits

Round trip Economy class air ticket

Health Insurance

Subsidized food

Qualifications

• Minimum of 5 years of relevant experience in the Oil & Gas industry.
• Ability to coordinate with project contractors and teams effectively.

Responsibilities

• Manage and coordinate all project-related documents.
• Monitor budget activities and prepare financial reports.
• Attend site visits and report on inspections.

Skills

Excel proficiency

Time management

Numerical and analytical skills

Organizational skills

Effective teamwork

Education

Bachelor's Degree in Engineering or equivalent

Diploma in Engineering

Job description

Document Controller

Location: Abu Dhabi Office

Contract Type: Contract Hire

Working Hours: 07:00 to 15:00 5 days a week

Leave Cycle: 335/30

Salary: AED 7000 per month (including accommodation allowance)

Air Ticket: Round trip Economy class provided

Medical: Health Insurance provided

Food: Subsidised Food will be provided

Other Conditions: As per UAE/Abu Dhabi Labour Law

Job Summary

The Document Controller is responsible for managing and coordinating all projectrelated documents ensuring accurate tracking filing and distribution. The role includes maintaining project records handling correspondence and assisting in budget monitoring and financial reporting. The Document Controller will also facilitate departmental operations and maintain compliance with quality standards.

Key Responsibilities

• Documentation and Coordination:
  • Coordinate and correspond with project contractors to follow up on tender/contract drawings and document submissions as per project requirements.
  • Monitor budget activities track expenses and forecast project budgets.
  • Review tender documents prepare contract documents work orders and material requests.
  • Prepare Minutes of Meetings (MOMs) and organize meetings with contractors.
• Data Entry and Reporting:
  • Accurately record project expenses and maintain data logs.
  • Prepare necessary correspondence related to contracts and project progress.
  • Compile periodic reports and ensure the accurate submission of data.
• Site Visits and Inspections:
  • Attend site visits and coordinate with contractors and bidders.
  • Participate in project meetings and inspections during material delivery and handover.
  • Prepare detailed reports from site visits and inspections.
• Project Coordination and Compliance:
  • Coordinate with project staff at offshore and site locations.
  • Manage documentation related to project drawings and tender documents.
  • Coordinate marine transportation logistics and obtain necessary approvals.
• Financial Management:
  • Analyze financial data including revenues and expenditures to ensure budget compliance.
  • Assist in preparing annual budget forecasts financial closing and capitalization reports.
  • Maintain auditable finance records for reporting and compliance purposes.

Knowledge & Skills

Knowledge:

• Proficient in Excel functions for recording and maintaining project expenses.
• Familiarity with office productivity applications and a willingness to learn new systems.

Skills:

• Time management and accurate data entry skills.
• Strong numerical and analytical abilities.
• Excellent organizational skills and attention to detail.
• Effective teamwork and cooperation abilities.

Qualifications

• Bachelors Degree (or equivalent) or Diploma in Engineering.
• Minimum of 5 years of relevant experience in the Oil & Gas industry.