Document Controller

EOS & SGS Recruitment Company; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A recruitment agency in Abu Dhabi is seeking candidates for a role focused on Document Management processes. Responsibilities include coordinating resources, monitoring client approval processes, and ensuring compliance with Document Management methodologies. Ideal candidates should demonstrate strong organizational skills and experience in managing documentation.

Responsibilities

• Analyze, organize, and manage Document Management processes and activities.
• Coordinate and monitor resources involved in Project Documentation Management.
• Interface with Document Controllers and other Document Service Assistants.
• Ensure knowledge transfer and preservation of Document Management matters.

Job description

Support in analyzing, organizing, and managing Document Management processes and activities, controlling and monitoring related tasks, thus assuring Corporate Methodology and Procedures maintenance and compliance across the group.

Provide coordination and monitoring of resources (Document Controllers and Document Service Assistants) involved in the Project about Project Documentation Management activities.

Interface with Document Controllers Function Representatives and other Document Service Assistants involved in the project about Document Management matters.

Ensure knowledge transfer and preservation of Document Management matters across the group.

Key Responsibilities:

• Support the Organization and Logistic analysis of the specific project as well as the analysis of all the involved Entities.
• Support and assist in defining the Project Document Management Process and setting up the Project Progress Calculation
• Control and monitoring Client Approval Process and Document submission to Client
• Support in defining, organizing, and managing the Final Project documents Handover to Client
• Document Management Knowledge transfer, preservation, and maintenance
• Assure Document Management Methodology and Procedures maintenance and compliance
• Coordination of Document Controllers and Document Service Assistances
• Support and Assist in organizing and controlling Reports
• Help Desk support about the Document Management Tools in use
• Organize Document Register and Master Data Lists activities
• Ensure training and assistance about Project Document Management topics, including distant sites