District Administrator

Ecolab; Dubai; On-site; AED 220,000 - 294,000; Full time

Job summary

A global leader in water and hygiene solutions is seeking a District Admin in Dubai. As an Administrative Assistant III, you will support senior leaders and drive business success through various tasks, including managing calendars, coordinating meetings, and providing HR support. The ideal candidate has four years of administrative experience and a Bachelor's degree. This role offers comprehensive benefits and the chance to contribute to meaningful challenges like clean water and safe food.

Benefits

Comprehensive benefits package

401K matching

Company-paid pension

Qualifications

• Four years of administrative experience.
• Experience managing multiple competing priorities to meet deadlines.
• Excellent customer service focus.

Responsibilities

• Perform general administrative duties in support of teams.
• Manage calendars across time zones and coordinate meeting logistics.
• Support financial processes and assist with HR-related support.

Skills

Organizational skills

Verbal and written communication

MS Office (Outlook, Excel, PPT)

Time management

Problem-solving skills

Education

Bachelor's degree

Job description

Overview

Want to build a brighter bolder future and cultivate your career Join Ecolabs team and help create a world in which we all thrive.

Ecolab is seeking a District Admin to join our team in Dubai. As an Administrative Assistant III youll be at the heart of a dynamic team supporting senior leaders and helping drive business success. Youll bring structure clarity and energy to every task whether its coordinating meetings managing calendars or supporting HR finance and customer-facing processes. This is your opportunity to grow your career while helping others thrive.

Responsibilities

• Perform general administrative duties in support of individuals teams and business processes
• Develop compile and analyze basic information for inclusion in reports or presentation materials
• Prepare charts graphs and tables to support business insights and decision-making
• Coordinate meeting logistics including reserving conference rooms setting up equipment and preparing materials
• Manage calendars across time zones and ensure leaders are where they need to be when they need to be there
• Support financial processes such as corporate card reconciliation invoice tracking and budget planning
• Arrange domestic and international travel including visa processing
• Provide HR-related support for hiring onboarding promotions transfers and terminations
• Assist with processing legal contracts and maintaining accurate customer master data
• Compile and edit presentation content from multiple sources and distribute reports to stakeholders
• Maintain agendas action item lists and program plans escalating issues when needed
• Respond to routine correspondence following established procedures
• Create and manage SharePoint sites and shared drives to keep teams organized
• Communicate proactively to meet internal and external client needs
• Maintain key relationships with customers and internal departments to understand and support customer expectations
• Assist with customer issue resolution including invoice discrepancies reporting and service concerns
• Provide back-up support to other administrative team members as needed
• Organize and maintain office systems supplies and equipment

What is Unique About This Role

• Youll support senior leadership in a fast-paced high-impact environment
• Youll be a trusted partner in both day-to-day operations and strategic initiatives

Minimum Qualifications

• Four years of administrative experience
• Immigration sponsorship is not available for this position

Preferred Qualifications

• Bachelors degree
• Intermediate proficiency in MS Office (Outlook Excel PPT)
• Experience successfully managing multiple competing priorities to meet deadlines
• Excellent verbal and written communication skills with a strong customer service focus
• Organizational skills and attention to detail
• Experience anticipating needs being resourceful and using sound judgment and tact
• Critical thinking analytical and problem-solving skills
• Learning agility; Experience quickly gaining knowledge of organizational operations procedures and staff
• Experience working independently as well as collaborating in a team environment
• Reliability flexibility and approachability
• Process oriented adaptable reliable flexible and approachable

Whats in it For You

• Starting on Day 1: Access to our comprehensive benefits package including medical dental vision matching 401K company-paid pension stock purchase plan paid parental leave select discounted childcare resources and more!
• The opportunity to take on some of the worlds most meaningful challenges helping customers achieve clean water safe food and healthy environments
• The ability to make an impact and shape your career with a company that is passionate about growth
• The support of an organization that believes it is vital to include and engage diverse people perspectives and ideas to achieve our best

About Ecolab

At Ecolab we prioritize our talent-first philosophy by creating the most capable and diverse team to excel at our nearly three million customer sites. Building on a century of innovation our 48000 associates help deliver comprehensive science-based solutions data-driven insights and world-class service to advance food safety maintain clean and safe environments and optimize water and energy use and improve operational efficiencies and sustainability for customers in the food healthcare life sciences hospitality and industrial markets in more than 170 countries around the world. Our solutions not only enhance operational efficiency but also contribute to sustainability and public health making a positive impact on the world. We are committed to eliminating unnecessary complexities and embracing a beginners mindset continuously seeking new perspectives and innovative solutions to stay ahead in a rapidly changing world.

Required Experience:

Unclear Seniority