Contracts & Procurement Specialist

Nabat; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A climate-tech startup in Abu Dhabi is seeking a Contracts & Procurement Specialist to manage contract preparation, procurement administration, and invoicing operations. This role requires strong organizational skills and attention to detail, as well as collaboration with finance and project teams. Candidates should have a Bachelor's degree and at least 5 years of experience in contracts administration or procurement operations. Join us to make a direct impact on climate change and ecosystem restoration.

Benefits

Relocation package including work & residence visa sponsorship

Business class flights

Orientation tour

School and house search

Luxury hotel stay until finding a new home

Qualifications

• At least 5 years of experience in contracts administration, procurement operations, or finance administration.
• Experience handling contracts, agreements, NDAs, and procurement documentation.
• Familiarity with PR/PO cycles, invoicing workflows, and ERP systems.

Responsibilities

• Support contract preparation, procurement administration, and invoicing operations.
• Prepare, review, and coordinate contracts and agreements for clients and suppliers.
• Manage incoming invoices and coordinate approvals with project teams.

Skills

Organizational skills

Attention to detail

Communication skills

Stakeholder coordination

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Education

Bachelor's degree in Business Administration, Finance, Supply Chain, or related field

Tools

SAP S4/HANA

Job description

Nabat is a climate-tech startup based in the UAE using advanced technology to protect and restore natural ecosystems with precision and scale! We operate at the intersection of ecological & environmental sciences, GIS, AI, and robotics. Our mission is to enable data-driven, science-backed ecosystem management and restoration at the speed and scale necessary to address the critical challenges of climate change, deforestation, land erosion, and biodiversity loss. Our comprehensive solution – consisting of ecosystem management software, precision aerial seeding drones, AI & ecological models, and restoration services – is already being used to plant millions of mangroves in the UAE. But we’re just getting started, as we build our platform to serve the needs of coastal, marine and arid ecosystems around the world.

If this mission resonates with you, let’s talk!

Contracts & Procurement Specialist

The Contracts & Procurement Specialist will support contract preparation, procurement administration, and invoicing operations across Nabat. This role ensures timely execution of PR/PO processes, accurate documentation, proper contract coordination with internal stakeholders and suppliers, and structured tracking/reporting across all commercial and operational activities.

The position requires strong organizational skills, attention to detail, and the ability to collaborate closely with finance, legal, project teams, and external vendors. This is a key enabling role to ensure smooth operational workflows, compliance, and high-quality documentation.

Key Responsibilities

• Contract, Agreement & Coordination
• Prepare, review, and coordinate contracts, agreements, and NDAs for clients, suppliers, and service providers based on internal templates.
• Ensure contract completeness (scope, terms, signatures, supporting documents) and alignment with company standards and policies.
• Liaise with the Legal department for T&Cs review and alignment (covering both client and supplier agreements, as well as internal requirements).
• Track contract status, renewals, and required amendments; follow up with stakeholders to ensure timely execution.
• Maintain organized and up-to-date records of all contracts, SOWs, NDAs, agreements, and related documentation.
• Procurement Administration (PR/PO Execution)
• Create and process Purchase Requisitions (PRs) and coordinate timely issuance of Purchase Orders (POs).
• Manage all quotation requirements from various suppliers and maintain documentation accordingly.
• Lead the supplier registration process in the SAP system.
• Liaise with vendors to confirm order status, delivery timelines, and document requirements.
• Support the projects and finance teams in ensuring procurement activities follow internal approval workflows.
• Maintain accurate procurement files including quotations, memos, and purchase documentation.
• Invoicing & Payment Coordination
• Manage incoming invoices, verify accuracy, and coordinate approvals with project and finance teams.
• Prepare GRNs (Goods Receipt Notes) and ensure alignment of documentation for timely payment processing.
• Manage invoice issuance and submission in the ERP system for all Government contracts.
• Support Accounts Receivable by providing necessary documentation for client invoicing.
• Track invoice status, aging, and payment follow-ups with internal teams and external parties.
• Tracking, Reporting & Compliance
• Maintain reporting dashboards for contracts, PR/PO status, invoicing cycles, and financial commitments.
• Support periodic internal audits by providing required documentation and ensuring compliance—not only for procurement and finance but also across internal operational processes.
• Ensure adherence to procurement, finance, and contractual policies.
• Support ISO certification requirements and ensure compliance with relevant standards.
• Highlight delays, risks, or discrepancies to the finance and operations teams.

Minimum Qualifications

• Bachelor’s degree in Business Administration, Finance, Supply Chain, or a related field.
• At least 5 years of experience in contracts administration, procurement operations, or finance administration.
• Experience handling contracts, agreements, NDAs, and procurement documentation.
• Familiarity with PR/PO cycles, invoicing workflows, and ERP systems.
• Experience with SAP S4/HANA and ISO certification requirements.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines simultaneously.
• Strong communication and stakeholder coordination skills.
• Proficiency in Microsoft Excel, Word, and PowerPoint.

Why join Nabat?

A Once-in-a-lifetime Opportunity To

• Join a well-funded early-stage tech startup at the intersection of some of the most exciting, disruptive and innovative technologies in the world - geospatial AI, remote sensing, drone robotics, ecology & agricultural science.
• Design, build and shape a product from the ground up using your unique skills and expertise.
• Work with a truly international and world-class R&D team both within Nabat and in collaboration with 1200+ researchers, scientists and technologists in the larger Advanced Technology Research Council (https://www.atrc.gov.ae/), Technology Innovation Institute (https://www.tii.ae/), and VentureOne (https://www.ventureone.ae/) ecosystem.
• Relocate to Abu Dhabi – one of the safest, most livable, expat-friendly cities in the world - with an “all inclusive” relocation package for you and your family, that includes work & residence visa sponsorship, business class flights, orientation tour, school and house search, and luxury hotel stay until you find your new home.
• Make a real and direct impact to solving the most critical challenges of our time – climate change and ecosystem loss!

Apply with your CV and tell us what makes you & your experience a great fit for Nabat.

How To Apply

Are you ready to embark on an exciting journey with Nabat? To apply, please send your resume detailing your relevant experience and why you're the perfect fit for this role.

At Nabat, we’re not just building technology — we’re shaping the future of sustainable agriculture through innovation and collaboration. If you’re passionate about making a real-world impact and working alongside a diverse team of curious minds, we’d love to hear from you. Join us in transforming data into solutions that matter.