Contract and Material Specialist

ENEC Operations; Abu Dhabi; On-site; AED 257,000 - 331,000; Full time

Job summary

A leading nuclear power organization is seeking a Contract Administrator to oversee procurement activities and ensure compliance with contract requirements. The ideal candidate will have a Bachelor's degree in Business Administration or Engineering, along with at least 3 years of relevant experience. Responsibilities include managing supplier relationships, conducting quality assurance checks, and coordinating contract compliance. A Master's degree and experience in the nuclear sector are preferred.

Qualifications

• 3 years of relevant experience in procurement and contract management.
• Preferred 5 years relevant experience in Nuclear Power plant and contract management.

Responsibilities

• Support the purchase of services in a timely and cost-effective manner.
• Interface with requesting organizations to assure contract compliance.
• Lead contract dispute resolution with suppliers as required.

Skills

Contract Management

Supplier Relationship Management

Quality Assurance

Procurement Processes

Communication

Education

Bachelor Degree in Business Administration or Engineering

Master’s in Business Administration (MBA), Supply Chain Management or Engineering

Job description

Overview

Carry out commercial contract activities for materials, equipment and services from contract award to closure to ensure ENEC Operations requirements are met in a safe, compliant, timely, and efficient manner to support the efficient and safe operations of Barakah Nuclear Power Plant (BNPP). Support management in the development of procurement and supply chain strategies to ensure security of supply. Support the Procurement Supplier Team and end user in the management of all commercial activities of suppliers to ensure consistency in application of procurement processes, and end user satisfaction.

Contract Administration

Responsibilities and Accountabilities:

• Support to prepare, plan, schedule and process the purchase of services as appropriate and in a timely and cost-effective manner to ensure safe and reliable operation and maintenance of the NPP.
• Understand the specifications and scope of work, ensure all Quality Assurance (QA), Health and Safety, Engineering, and end user requirements are included.
• Assist end user in developing the Scope of Work through sending RFI’s to the market in order to gather more information about the work.
• Support in arranging suppliers meeting with the end user and site visits for suppliers, if required.
• Prepare Procurement Strategy, RFQ recommendation for award, with thorough justification to support decision as per the Delegation of Authority (DOA), and ensure that all required information is available. Ensure that ENEC Operations interests are protected during the preparation, implementation and execution of the contracts. Understand the specifications and scope of work as provided in the approved Contract to ensure all commercial requirements are satisfied in accordance with the conditions of the Contract.
• Perform procurement and manage call off orders under existing Outline Agreements to meet the User function requirements for safe operation of BNPP.
• Interface with the Requesting Organizations regularly to assure contract compliance and resolve any commercial issues.
• Support the Supplier Relationship team by providing Supplier Performance evaluation.
• Communicate and interface with the Requesting Organization, Nuclear Specification Engineering, Enterprise Finance, Legal and suppliers after Contract award for resolution of all Commercial and Contractual related matters.
• Assist and liaise with the requesting organization, Enterprise Finance, Supplier Relationship team with contract administration functions and manage the Contract close out and feedback on Supplier performance.
• Conduct necessary “checks and balances” to ensure that supplier’s supply chain / procurement activities meet the contractual obligations of their contract with ENEC Operations.
• Lead contract dispute resolution with suppliers, as required.
• Assist in the resolution of any invoice or “work” billed disputes to ensure that issues are resolved in accordance with the Purchase Order terms.
• Coordinate, prepare reports for and attend regular meetings with Users to discuss Contract utilization.

Activity: Quality Assurance (QA)

• Ensure that all work carried out is of the highest standards of safety and quality, and in compliance with the department and company-wide quality program, in order to effectively support safe and reliable plant operation.
• Promptly report quality related issues or deficiencies on procurement activities to line management to ensure issues are resolved in a timely manner and in accordance with the policies.

Activity: Procedures and Best Practices

• Implement Procurement procedures and other processes as required to identify gaps and improvement of Contract Management Process.
• Demonstrate full adherence to Procurement procedures and assist users to ensure their adherence to ENEC Operations standards.
• Conduct contract management activities in accordance with professional best practice and code of business conduct.

Activity: Planning, Reporting and Systems

• Collect the necessary information required for the development of the required reports to keep the management updated.
• Ensure supplier performance evaluations are completed and provided to Supplier Relationship team for their assessment during Contract Closure.
• Solicit feedback on user satisfaction on the Contract management activities performed during the Contract execution.
• Keep all procurement documentation up-to-date and available in the appropriate system to ensure traceability of data.
• Register and record all Contract details and generate contract management plan to keep the management updated.

Education and Experience :

• Bachelor Degree in Business Administration or Engineering or equivalent.
• 3 years of relevant experience.

Preferred -

• Master’s in Business Administration (MBA), Supply Chain Management or Engineering.
• Contract Management in the nuclear energy sector
• 5 years relevant experience in Nuclear Power plant.
• Engineering or Financial Background