Buying Assistant

Namshi; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading fashion e-commerce platform in Dubai is looking for a detail-oriented individual to manage purchase orders and liaise with suppliers. The role involves ensuring product descriptions are accurate and monitoring sales performance to support customer satisfaction. Candidates should have strong analytical skills, proficiency in Excel, and a commitment to maintaining high standards in procurement processes. Join a vibrant team to shape the future of the fashion industry in the Middle East.

Qualifications

• Strong analytical skills to monitor sales performance and action plans.
• Ability to manage relationships with suppliers effectively.
• Proficient in using Excel for tracking purchase orders and data management.

Responsibilities

• Process all purchase orders including coding and managing information.
• Liaise with suppliers and buyers to expedite deliveries.
• Collaborate with merchandising counterparts to ensure order consistency.

Job description

Namshi entered the Middle East market with a bang in 2012 and hasn’t looked back. We are the region’s number one fashion and footwear destination and the most visited fashion website in the region. We ship our goods to all corners of the countries we operate in: United Arab Emirates, Saudi Arabia, Kuwait, Oman, Bahrain and Qatar. Our ambition is to be Middle East’s number one destination for 20 and 30-somethings who love fashion. We have ambitious targets and this will be only possible if we continue to work with top talent across the globe to help us realize our vision.

We hire talented individuals that want to shape the future direction and growth of a fast moving online company. If you are a confident, smart and passionate individual who likes to work hard and enjoys being in a vibrant environment with extraordinary talents, you’ll fit in just right. Join us in building and growing Middle East’s biggest fashion E-commerce company!

Job Description

• Process all purchase orders, including coding and managing all information through excel order sheets (Order tracker, Buyer tracker, Order confirmation, Packing lists, Payments)
• Liaise with suppliers and buyers, acting as intermediary to expedite deliveries and resolve any issues relating to delivery.
• Communicate with the warehouse on all issues relating to delivery, monitoring the number of deliveries received/managed within delivery window
• Maintain awareness of department OTB and status and value of each brand/category as well as assist in reorders and replenishments as applicable
• Work closely with your Merchandising counterparts to understand and analyze reports and maintain awareness of progress against budgets and plans articulated by the Merchandising team to ensure orders are consistent with these.
• Assist the Buyer in maintaining procurement documents in a systematic and auditable fashion.
• Solicit written and telephone quotations from suppliers and assist in tabulating bids.
• Ensure all products within your category are accurately described on the website and have all the details required.
• Assume responsibility for the input of accurate cost and selling prices, updating and changing where necessary
• Creation of Purchase Orders with accurate information to include terms of delivery, delivery dates, payment terms, cost price and selling prices and style definition to product hierarchy.
• Ensure that all data entry is completed in line with the buying critical path.
• Collaborate with peers to ensure consistency of information, share best practices and develop systems knowledge.
• Constant support of customer service team in order to guarantee customer satisfaction.

Key Performance Indicators

• Monitoring and Analysis of Sales performance & action plans for replenishments
• Accuracy and timeliness of reports
• Payments and suppliers management
• Accuracy of products’ description on the website