Business Support & Office Coordinator

Starr Insurance; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading global insurance organization in Dubai is seeking an experienced administrative professional to support office operations through effective coordination and executive assistance. The ideal candidate will have 3-5 years of experience in business operations or office administration, preferably in financial services. Key responsibilities include managing office logistics, supporting senior executives, and ensuring compliance with local regulations. Strong organizational skills and proficiency in MS Office are essential for this role.

Benefits

First class training and development opportunities

Inclusive work environment

Qualifications

• 3-5 years in business operations or office administration, preferably in financial services or insurance.
• Strong ability to manage confidential information.
• Familiarity with underwriting operations is an advantage.

Responsibilities

• Manage daily office operations to ensure an efficient environment.
• Act as the first point of contact for visitors and service providers.
• Provide full administrative support to senior management.
• Assist in event planning for meetings in Dubai and the region.

Skills

Organisational skills

Multi-tasking skills

MS Office proficiency

Document management

Understanding of underwriting operations

Tools

CRM platforms

MS Excel

Presentation tools

Job description

Starr Insurance Companies is a leading insurance and investment organization providing commercial property and casualty insurance including travel and accident coverage to almost every imaginable business and industry in virtually every part of the world. Cornelius Vander Starr established his first insurance company in Shanghai China in 1919. Today we are one of the worlds fastest growing insurance organizations capable of writing in 128 countries on 6 continents.

The role is designed to provide comprehensive administrative operational and executive support to the Dubai office as it goes through a phase of growth in personnel and administrative requirements.

Acting as the central coordination point this position ensures the smooth day-to-day running of the office supports the Senior Executive in managing priorities and assists underwriting operations through effective process handling and liaison.

Roles and Responsibilities

• Manage day to day office operations ensuring a professional and efficient working environment;
• First point of contact for visitors service providers and office vendors;
• Handle office logistics supplies maintenance and facility coordination;
• Support compliance with DIFC/DFSA and other local regulatory/operational requirements where relevant including visa renewals permits access cards;
• Provide full administrative support to the Senior Executive and Senior Underwriters including diary management travel arrangements and meeting coordination;
• Prepare agendas presentations reports and follow-up actions from meetings where required;
• Maintain confidentiality and discretion in all matters;
• Support compliance checks data entry and reporting requirements for underwriting operations;
• Support Underwriters with record-keeping and proper document management and follow-up with counterparties sending and receiving processed documentation;
• Assist with event planning roadshow and client/broker meetings hosted in Dubai and across the region where required;
• Entering monitoring and reporting divisional data to help leadership make informed decisions;

Experience/Skills required

• Minimum 3-5 years in business operations office administration executive/PA support preferably within the financial services or insurance;
• Strong organisational and multi-tasking skills with proven ability to support senior management and handle confidential matters;
• Familiarity with underwriting operations and documentation is an advantage;
• Proficiency in MS office suite with strong excel and presentation skills;
• Experience with CRM platforms / workflow management tools, comfort with document management systems and digital filing protocols;
• Ability to learn and adapt quickly to insurance/reinsurance platforms and internal underwriting systems.

Starr is an equal opportunity employer which means we will consider all suitably qualified applicants regardless of gender identity or expression ethnic origin nationality religion or beliefs age sexual orientation disability status or any other protected characteristic. We recruit and develop our people based on merit and are committed to creating an inclusive environment for all employees. We offer first class training and development opportunities to all employees. Our aim is to grow our own talent and bring out the best in people.

Required Experience: IC