Assistant Manager Compliance

Asteco; Abu Dhabi; On-site; AED 150,000 - 200,000; Full time

Job summary

A construction project firm is seeking a Compliance Assistant Manager to oversee contractor adherence to project specifications and manage outstanding defects. Key responsibilities include supervising contract compliance, managing tender processes, and preparing formal communications. The ideal candidate will have a bachelor’s degree, 10 years of experience in the construction industry, and expertise in contract administration. Strong problem-solving and communication skills are essential. This role is based in Abu Dhabi, UAE.

Qualifications

• 10 years’ working experience in contract administration and compliance within the construction/projects industry.
• Proven experience in managing tender processes and supervising construction work.
• Strong understanding of contract terms and conditions.

Responsibilities

• Identify and track outstanding defects and contractor non-attendance.
• Ensure timely rectification of defects and escalate issues.
• Monitor contractor performance against contractual obligations.
• Develop detailed scopes of work for defects not performed by the main contractor.
• Prepare formal communications and reports on defect status.

Skills

Contract management

Defect management

CAPEX project management

Tender management

Scope of work development

Construction supervision

Formal communication

Report writing

Risk management

Problem-solving

Organizational skills

Attention to detail

Education

Bachelor’s degree in engineering, Construction Management, or a related field

Tools

Project management software

Document management systems

Job description

Job Purpose

The Compliance Assistant Manager will ensure contractor adherence to project specifications and contractual obligations to maintain project integrity, particularly concerning outstanding defects and non-attendance. This role requires expertise in contract terms, developing clear scopes of work for engaging third parties when the main contractor fails to perform, managing tender processes, supervising work progress, and maintaining formal communication, including issuing notices, safeguarding project timelines and quality.

Roles, Responsibilities, Duties

The Compliance Assistant Manager shall be responsible for the following:

Defect Management

• Proactively identify and track outstanding defects and instances of contractor non-attendance.
• Ensure timely rectification of defects by the main contractor, escalating issues as necessary.
• Maintain accurate records of all defects, rectification actions, and communication.

Contract Compliance

• Interpret and apply relevant contract terms to ensure contractor compliance.
• Monitor contractor performance against contractual obligations.
• Advise project teams on contractual matters and potential risks.

3rd parties Project Management

• Develop detailed scopes of work for defects not performed by the main contractor.
• Manage the tender process for those projects, including bid evaluation and contractor selection.
• Supervise and monitor the progress of awarded projects, ensuring adherence to specifications and timelines.
• Ensure proper handover of projects.

Communication and Reporting

• Prepare and issue formal communications, including notices of non-compliance, to contractors.
• Maintain clear and concise communication with project teams, contractors, and other stakeholders.
• Generate regular reports on defect status, contractor performance, and project progress.

Documentation

• Maintain organized and up to date project files and documentation.
• Ensure all documentation complies with company and regulatory requirements.

Risk Mitigation

• Identify and assess potential compliance risks related to contractor performance.
• Develop and implement mitigation strategies to minimize risks.

Qualification

• Bachelor’s degree in engineering, Construction Management, or a related field.
• 10 years’ working experience
• Proven experience in contract administration and compliance within the construction/projects industry.
• Strong understanding of contract terms and conditions.
• Experience in developing scopes of work for projects.
• Experience in managing tender processes and supervising construction work.
• Excellent communication and interpersonal skills.
• Strong organizational and problem-solving abilities.
• Proficiency in relevant software applications (e.g., project management software, document management systems).
• Experience in formal communications and issuing notices.

Experience and Skills

• Contract management
• Defect management
• CAPEX project management
• Tender management
• Scope of work development
• Construction supervision
• Formal communication
• Report writing
• Risk management
• Problem-solving
• Organizational skills
• Attention to detail