Assistant

Hilton Properties; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading UAE real estate agency is seeking a proactive and organized Administrative Assistant to support the sales team. The successful candidate will be fluent in Arabic and English, with knowledge of real estate and strong administrative skills. You will assist in maintaining smooth office operations, managing inquiries, and supporting the Sales Director. This role requires familiarity with various software tools and an enthusiasm for team collaboration in a fast-paced environment.

Qualifications

• Fluent in both Arabic and English is required.
• Prior experience in real estate is preferred.
• Must have strong organizational and administrative skills.

Responsibilities

• Organize meetings and prepare reports.
• Manage client inquiries and office operations.
• Assist the Sales Director and support the sales team.

Skills

Fluent in both Arabic and English

Strong interpersonal and communication skills

High attention to detail

Proactive problem-solving attitude

Experience with social media platforms

Education

Degree in Business Administration, Real Estate, or related field

Tools

Adobe (Photoshop, Acrobat)

Google Workspace (Gmail, Calendar, Drive)

CRM tools (HubSpot, ZOHO)

Microsoft Office Suite (Excel, Word, PowerPoint)

Job description

Dubai, United Arab Emirates | Posted on 10/29/2024

A leader in the UAE market and the flagship company of the group, Hilton Properties is considered one of the best Dubai real estate agencies. It is an accredited broker for all licensed developers in Dubai, Abu Dhabi and Sharjah. The company has multiple rewards for the best sales from the biggest UAE real estate developers, such as EMAAR, Dubai Properties, MERAAS, DAMAC and ALDAR.

Job Description

Location: Dubai

Type: Full-time, On-site

At Propshop, we're building something extraordinary in real estate. Our team is growing, and we’re looking for a female Arabic-speaking Administrative Assistant who is proactive, organized, and ready to support our fast‑paced environment. If you’re someone who thrives in a supportive team atmosphere and loves solving problems, this is the perfect role for you.

Qualifications:

• Fluent in both Arabic and English
• Real estate knowledge and experience
• Proven ability to handle administrative duties efficiently, including scheduling, reporting, and handling inquiries.
• Strong interpersonal and communication skills, with a focus on delivering exceptional customer service.
• High attention to detail with a proactive problem‑solving attitude—you're always two steps ahead.
• Familiarity with Adobe (Photoshop, Acrobat), Google Workspace (Gmail, Calendar, Drive), CRM tools (HubSpot, ZOHO), and Microsoft Office Suite (Excel, Word, PowerPoint).
• Experience with social media platforms like Meta (Facebook, Instagram), and LinkedIn is a bonus.
• A degree in Business Administration, Real Estate, or a related field is advantageous.

Requirements

Key Responsibilities:

• Maintain smooth office operations by organizing meetings, preparing reports, and managing client inquiries.
• Assist with event coordination and internal activities to support team cohesion.
• Provide direct support to the Sales Director and assist the sales team with administrative tasks.
• Ensure all team members' calendars are consistently updated and managed efficiently.
• Assist with onboarding new employees, including setting up email accounts and preparing necessary documents.