Administrator / Executive Assistant

Inspire Selection | Recruitment Agency; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A growing manufacturing company in Dubai seeks an organized and proactive Administrator / Executive Assistant to support the General Manager. The ideal candidate must have 3-4 years of experience and be fluent in English. Responsibilities include managing the GM’s calendar, handling travel arrangements, and providing general administrative support within a supportive team culture.

Qualifications

• 3–4 years of relevant administrative or executive assistant experience.
• Fluent in English (written and spoken).
• Highly organized and able to manage multiple priorities.

Responsibilities

• Provide day-to-day administrative support to the General Manager.
• Manage the GM’s calendar and schedule meetings.
• Handle travel arrangements including flights and hotels.

Skills

Organizational skills

Communication skills

Attention to detail

Proactivity

Job description

Overview

Location: Dubai Investment Park 1 (DIP1)

Salary: AED 10,000 – 12,000 per month

Our client is a small but growing manufacturing company based in DIP1, with a hardworking team and a supportive, family-style culture. They care about each other and value people who share their commitment to working together to achieve success. They are looking for an organized and proactive Administrator / Executive Assistant to provide vital support to their General Manager and wider team. The role will cover a mix of general administration and executive assistance, with plenty of variety day to day.

Responsibilities

• Provide day-to-day administrative support to the General Manager and office team
• Manage the GM’s calendar, including scheduling meetings across multiple time zones
• Handle travel arrangements – flights, hotels, visas, and itineraries
• Coordinate meetings, prepare agendas, and handle correspondence
• Liaise with customers and stakeholders professionally
• Maintain organised filing and records (electronic and paper-based)
• Support with general office administration as required

Qualifications

• 3–4 years of relevant administrative or executive assistant experience
• Previous experience in the UAE is strongly preferred
• Fluent English (written and spoken) is essential
• Highly organised, detail-oriented, and able to manage multiple priorities
• Strong communication skills and confident dealing with internal and external contacts
• Flexible approach, with the ability to adjust hours when needed to support the GM while travelling
• Must be immediately available to join
• Own car required (DIP1 location)

Working Hours

• 7:30am – 5:00pm, Monday to Friday (5 days in office)