Administrative Officer

TALENTMATE; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A recruitment and staffing firm in Dubai is looking for an Administrative Officer to ensure efficient running of operations. Responsibilities include managing schedules, handling communications, and maintaining records while supporting various departments. The ideal candidate will have a Bachelor's degree, proven experience, and strong organizational skills, able to multitask effectively in a dynamic environment. This is a full-time position offering opportunities for career growth.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field required.
• Proven experience working as an Administrative Officer or similar role.
• Exceptional organizational and multitasking abilities.

Responsibilities

• Oversee and coordinate day-to-day office operations.
• Manage schedules, appointments, and meetings for senior management.
• Handle internal and external communications, including emails and calls.
• Maintain accurate and up-to-date records and databases.
• Prepare and edit documents, reports, and presentations as required.

Skills

Organizational skills

Multitasking abilities

Written and verbal communication

Proficiency in MS Office Suite

Attention to detail

Education

Bachelor's degree in Business Administration or related field

Job description

Job Description

The role of an Administrative Officer is pivotal to ensuring the efficient and smooth running of our organization. As an Administrative Officer, you will oversee a range of administrative tasks and provide support to various departments, contributing significantly to their productivity. This role requires excellent organizational skills, a keen eye for detail, and the ability to handle multiple tasks under tight deadlines. You will be managing daily office operations, handling communications, and maintaining company records. A successful candidate will be a self‑starter, proactive in identifying and solving problems, and comfortable working in a dynamic and fast‑paced environment. Joining our team as an Administrative Officer will offer you the opportunity to grow and advance your career while making a meaningful impact on our organization.

Responsibilities

• Oversee and coordinate day‑to‑day office operations and administrative functions.
• Manage and organize schedules, appointments, and meetings for senior management.
• Handle internal and external communications, including emails, phone calls, and correspondence.
• Maintain accurate and up‑to‑date records, files, and databases for the organization.
• Prepare and edit documents, reports, and presentations as required.
• Assist in budget preparation, expense tracking, and financial reporting tasks.
• Coordinate with suppliers and service providers for office supplies and maintenance needs.
• Implement and maintain office policies, procedures, and protocols for efficient workflow.
• Organize and facilitate events, meetings, and employee activities within the organization.
• Support Human Resources in recruitment activities, onboarding, and personnel administration.
• Ensure compliance with company regulations and industry standards at all times.
• Provide support and guidance to junior administrative staff or interns as necessary.

Requirements

• Bachelor's degree in Business Administration, Management, or related field required.
• Proven experience working as an Administrative Officer or similar role in a corporate setting.
• Exceptional organizational and multitasking abilities to handle diverse responsibilities effectively.
• Strong written and verbal communication skills for effective interaction with stakeholders.
• Proficiency in office software, including MS Office Suite and communication tools.
• High attention to detail and accuracy in completing tasks and maintaining records.
• Ability to work independently and manage time efficiently in a fast‑paced environment.

Job Details

Role Level: Mid-Level
Work Type: Full-Time
Country: United Arab Emirates
City: Dubai
Company Website: https://www.talentmate.com
Job Function: Administrative Support
Company Industry / Sector: Recruitment & Staffing