Administrative Officer

Mashreq; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

A leading financial institution in Dubai seeks an experienced finance administrator to manage financial reviews and operations across UAE locations. Responsibilities include ensuring timely payments, maintaining procurement records, and handling utilities bills. The ideal candidate will have a graduate degree and 4-5 years of relevant experience, along with excellent communication and negotiation skills. A strong knowledge of Oracle systems and MS Office is required, alongside proficiency in English.

Qualifications

• 4-5 years of experience in administration in a reputed organization.
• Excellent command over spoken and written English.
• Computer literate with MS Office proficiency.

Responsibilities

• Manage financial reviews and ensure timely payments.
• Coordinate with stakeholders for operations and financial tasks.
• Maintain petty cash and administer cash effectively.

Skills

Financial management

Negotiation skills

Analytical problem-solving

Communication

Knowledge of MS Office

Education

Graduate degree

Tools

Oracle Purchase System

Oracle Finance

Job description

Job Purpose :

• Manage the financial review and setting all payments on time.
• Reporting to Finance RE and Property Manager and responsible for Operation financial LPOs, invoices for MB office, EBSU and Branches across UAE Mashreq .
• Manage the financial review and setting all payments on time and follow up with CAD .
• To liaise with all stake holders, i.e. Business Group, Central Bank, Consultant, Service Providers, government Utilities etc
• Handling, RE & Asset transfer

Key result Areas :

• Monthly MIS
• Responsible for the Finance & RE works in terms of costs, ensure the proper and timely processing of all assigned tasks for timely completion
• Fixed Asset Verification and handling in system
• Communicate effectively with Suppliers and Group/Divisions
• Skillful Negotiation with related Suppliers
• Identify, check and develop all sources of supply
• Provide timely supplies to all Groups / Divisions
• Obtaining Credit Notes for unutilized Sector(s) from Travel Agents and follow up till its settlement to Bank.
• Market survey and awareness of rates from existing and new Hotels, Negotiate and obtain competitive rates with various hotels
• Coordinate with Group/Divisions on Travel related issues, issuance of LPO(s) in (Oracle System) on behalf of the whole Bank, as per request of Travel Coordinators for our internal staff(s) / external customers / New Recruits / Consultants etc.
• Maintain Petty cash for the Department. Update new Cost Centers in the current Programme. Make payment against proper Vouchers/Invoices. Maintaining proper and timely accounts on IOU’s. Reimbursement. Administer cash effectively with 0% shortage. Statements are sent to Central Accounts Dept. on monthly basis.
• Handling all Mashreqbank across UAE locations utilities Bills
• Handling Asset transfer in system for Bank Asset across MB UAE
• Checking and verification of invoices against Contract and Non-Contract along with chargeability
• Responsible for maintaining the financial chargeability, procurement records and update.

Operating Environment, Framework and Boundaries, Working Relationships:

• Extending support, service of general nature in line with the quality, cost, turn around time within the framework of expense authority delegated vide Admin.
• As a service provider, always keep good relationship, appropriate coordination with both external and internal customers at all levels.
• Internal, external customer complain on the quality of services, turnaround time to ensure solutions for these problems.
• Expected to have a high level of problem-solving / analytical ability using tools and alternatives at hand
• Show a proactive approach for problems requiring urgent attention and quick action for smooth operations

Knowledge, Skills and Experience :

• Graduate with a minimum of 4 – 5 years experience in Administration function in a reputed organization.
• Excellent command over spoken and written English.
• Computer literate – should have good knowledge of MS Office package.
• Knowledge on Oracle Purchase System and Oracle Finance.
• To have Excellent Communication and Negotiation Skills to get along with the staff(s) at all levels and various outside Vendors.
• Good control over Office Administration