Administrative Manager Real Estate

AL Marwan General Contracting Company; Sharjah; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading construction firm in Sharjah is seeking an Administrative Manager to manage the sales registration process using Yardi. The role entails supervising administrative staff and ensuring compliance with regulatory requirements. The ideal candidate should have a Bachelor's degree in Business Administration or a related field, along with 3-6 years of experience in real estate administration. Strong leadership skills and proficiency in both Arabic and English are required. This position offers a comprehensive role within a reputable organization.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• 3–6 years of experience in real estate administration or property management.
• Strong working knowledge of Yardi is mandatory.

Responsibilities

• Supervise end-to-end unit sales registration process using Yardi.
• Ensure all sales contracts are accurate and compliant.
• Coordinate with Sales, Finance, Legal, and Customer Service teams.
• Monitor registration timelines for timely completion.
• Train and supervise administrative staff.
• Handle escalations regarding documentation errors.

Skills

Yardi

Document control

Leadership

Team supervision

Bilingual (Arabic, English)

Google Workspace

Education

Bachelor's degree in Business Administration or related field

Tools

Yardi

Google Workspace

Job description

Who we are

Founded in 1978, Al Marwan Group is a diversified organization serving the construction, heavy machinery, Oil & Gas, real estate, developmentsand Hospitality sectors across the GCC. The Group operates through multiple business units and subsidiaries, delivering integrated solutions supported by strong operational expertise and a well-established regional presence.

Job Summary

The Administrative Manager is responsible for overseeing and managing the full unit sales registration process using the Yardi system, ensuring that all sales documentation is accurate, complete, compliant, and properly recorded. The role supervises administrative staff, coordinates closely with Sales, Finance, Legal, and Customer Service teams, and ensures timely, error-free registration of unit sales.

Key Responsibilities

• Supervise and manage the end-to-end unit sales registration process using theYardi
• Ensure all sales contracts, reservation forms, payment schedules, and supporting documents are accurate, complete, and compliant with company policies and regulatory requirements
• Review, verify, and approve data entries in Yardi related to unit sales and customer records
• Coordinate with Sales, Finance, Legal, and Customer Service teams to resolve discrepancies or missing documentation
• Monitor registration timelines and ensure the timely completion of all unit registrations
• Maintain organized, accurate, and up-to-date physical and digital filing systems
• Generate regular reports from Yardi on sales registration status and outstanding issues
• Train, guide, and supervise administrative staff involved in the sales registration process
• Ensure compliance with internal controls, audit requirements, and applicable regulatory standards
• Handle escalations related to documentation errors, system issues, or customer complaints

Required Skills & Qualifications

• Bachelor's degree in Business Administration, Management, or a related field
• 3–6 years of experience in real estate administration, sales registration, or property management
• Strong working knowledge of Yardi (mandatory)
• Excellent attention to detail and strong document control skills
• Proven leadership and team supervision capabilities
• Fluent in Arabic and English.
• Ability to manage multiple transactions and meet tight deadlines simultaneously
• Strong working knowledge of Google Workspace (Gmail, Drive, Docs, Sheets, Slides, Calendar, Chat, Meet)