Administrative Assistant Purchasing

Info Resume Edge; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A procurement company in Dubai is seeking a highly organized Administrative Assistant Purchasing to support their operations. The role includes assisting with purchase orders, vendor communication, and document management. Candidates should have at least 3 years of administrative support experience and be proficient in Microsoft Office. Attention to detail and strong communication skills are essential for this position.

Qualifications

• High school diploma or equivalent required.
• Preferably possess an Associate degree or coursework in a related field.
• At least 3 years of experience in administrative support in purchasing or supply chain.

Responsibilities

• Assist with creating and processing purchase orders and invoices.
• Communicate with vendors to track order status.
• Maintain purchasing records accurately and confidentially.
• Schedule meetings and prepare reports as needed.
• Monitor inventory levels and notify purchasing staff of supply needs.
• Coordinate vendor onboarding paperwork and compliance documentation.

Skills

Proficient in Microsoft Office Suite

Strong organizational abilities

Excellent written and verbal communication skills

Attention to detail

Experience with ERP systems

Education

High school diploma or equivalent

Associate degree or coursework in Business Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

ERP systems

Job description

About the job Administrative Assistant Purchasing

We are seeking a highly organized and detail-oriented Administrative Assistant Purchasing to support our procurement and supply chain operations. This role provides administrative and clerical support to the purchasing team, helping to ensure accurate order processing, supplier communication, and efficient document management.

Key Responsibilities:

Assist with creating and processing purchase orders, requisitions, and invoices.

Communicate with vendors and internal departments to track order status and resolve issues.

Maintain purchasing records, vendor files, and databases with accuracy and confidentiality.

Schedule meetings, prepare reports, and support purchasing projects as needed.

Monitor inventory levels and notify purchasing staff of supply needs.

Help coordinate vendor onboarding, including paperwork and compliance documentation.

Follow up on deliveries, order discrepancies, and returns.

Perform data entry and ensure procurement records are up-to-date in the ERP or inventory system.

Provide general administrative support to the procurement team, including phone and email correspondence.

Qualifications:

Education:

High school diploma or equivalent (required).

Associate degree or coursework in Business Administration, Supply Chain, or a related field (preferred).

Experience:

13 years of experience in administrative support, preferably in purchasing, supply chain, or logistics.

Skills:

Proficient in Microsoft Office Suite (Excel, Word, Outlook).

Experience with ERP systems (e.g., SAP, Oracle, NetSuite) is a plus.

Strong organizational, multitasking, and time-management abilities.

Excellent written and verbal communication skills.

Attention to detail and a proactive approach to problem-solving.