Administrative Assistant

Sperton Global AS; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global management company in Dubai is looking for a proactive Administrative Assistant to enhance everyday operations. Responsibilities include visa processing, front desk management, and overseeing company vehicle schedules. The ideal candidate should have strong organizational skills, basic knowledge of UAE visa processes, and experience in administrative tasks. Familiarity with MS Office is essential. This role may require flexibility in working hours, particularly for managing labour accommodations.

Benefits

Executive accommodation provided by the company

Qualifications

• Proven experience in an administrative or similar support role.
• Basic knowledge of visa application processes in the UAE.
• Experience in handling labour camp management is an advantage.

Responsibilities

• Handle visa applications and related documentation.
• Manage front desk operations and answer phone calls.
• Oversee daily scheduling of company vehicles and drivers.
• Supervise company-provided labour accommodations.
• Assist HR with documentation and data entry.

Skills

Organized

Detail-oriented

Good communication skills

Interpersonal skills

Multitasking

Tools

MS Office

Job description

Job Title: Administrative Assistant
Accommodation: Executive accommodation provided by the company in the labour camp
Reporting to: HR Manager
Location: Ras Al Khaimah UAE

Job Summary

We are seeking a reliable and proactive Administrative Assistant to support the smooth day-to-day operations of the company. The ideal candidate should be capable of working independently handling various administrative tasks and managing employee and logistics support services.

Key Responsibilities

• Visa Processing: Handle visa applications and related documentation for all company employees in coordination with the PRO and HR department.
• Reception Duties: Manage front desk operations, answer phone calls, greet visitors and maintain a professional and welcoming environment.
• Vehicle & Driver Scheduling: Oversee and manage the daily scheduling of company vehicles and drivers for employee transport and logistics needs.
• Labour Camp Management: Supervise and ensure the smooth functioning of company-provided labour accommodations including cleanliness maintenance and employee welfare.
• Administrative Support: Assist HR and other departments with documentation, data entry, filing and correspondence as required.
• Independence: Must be able to work independently, manage priorities and take ownership of routine administrative functions without constant supervision.

Requirements

• Proven experience in an administrative or similar support role
• Basic knowledge of visa application processes in the UAE
• Good communication and interpersonal skills
• Organized, detail-oriented and able to multitask
• Knowledge of MS Office (Word, Excel, Outlook)
• Experience in handling labour camp management is an advantage
• Should be flexible to work extended hours if required