Administrative Assistant

Emirates National Oil Company Limited (ENOC) L.L.C.; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading oil and energy company in Dubai is seeking an Administrative Assistant to ensure smooth departmental operations. Responsibilities include managing communication, scheduling meetings, and handling travel arrangements. Candidates should have at least 3 years of experience, with strong skills in Microsoft Office and effective communication in English and Arabic.

Qualifications

• Minimum 3 years of experience in a similar role.
• Sound knowledge of Microsoft Office is essential.
• Ability to communicate effectively in English and Arabic.

Responsibilities

• Manage departmental communication and office management.
• Schedule meetings and handle travel arrangements.
• Prepare reports and maintain departmental files.

Skills

Microsoft Office skills

Interpersonal skills

Written and spoken English

Written and spoken Arabic

Education

Secondary Education (12 grades)

Job description

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Administrative Assistant

Date: 23 Sept 2025

Location: DUBAI, AE

Company: ENOC

Job Title

Administrative Assistant

Job Purpose

To contribute to the day to day smooth functioning of the department through the performance of various tasks including, but not restricted to handling departmental communication, office management and making necessary travel arrangements.

Principal Accountabilities

Communication

• Receives telephone calls and records and relays messages
• Receives/prepares/disburses departmental communication e.g. letters, memos, faxes, etc
• Coordinates/follows up with other departments for purposes of information gathering
• Prepares fairly complex reports/documentation (often technical in nature) as requested by the manager
• Prepares presentations to internal/external parties
• Prepares meeting agendas and takes the minutes of the meetings

Office Management

• Schedules meetings and reminds manager/department staff of the same
• Coordinates conferences/events/activities
• Organizes and maintains departmental files
• Requests and receives office equipment/stationery
• Receives department visitors
• Enters employee leave requests after ensuring that the proper approvals are in place and confirms that employees resume duty as per the approved leave
• Monitors staff attendance and informs the manager of late arrivals/early departures

Travel

• Handles necessary travel arrangement through coordination with government relations and travel agents

General

• Performs similar or related tasks as requested by the manager
• Records departmental budget expenditure

Experience

• Secondary Education (12 grades)
• 3 years experience in a similar capacity
• Sound knowledge of Microsoft Office (Word, Excel and Power Point)
• Good written and spoken English/Arabic
• Good interpersonal skills