Administration Officer

Aesen; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company in Dubai is looking for an Administration Officer to support the daily administrative functions, manage documentation, and enhance office operations. The ideal candidate has a diploma in Administration and at least 3 years of relevant administrative experience. Proficiency in Microsoft Office suite and strong organizational skills are essential. The role offers flexible working arrangements depending on operational needs, and Emirati candidates are strongly encouraged to apply.

Benefits

Flexible working arrangements

Support for Emiratisation objectives

Qualifications

• Minimum Diploma or equivalent qualification in Administration or related field.
• At least 3 years of relevant experience in an administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manage day-to-day administrative operations.
• Provide clerical and administrative support to all departments.
• Assist in preparing reports, presentations, and documents.

Skills

Organizational skills

Communication skills

Microsoft Office Suite proficiency

Attention to detail

Ability to multi-task

Education

Diploma in Administration or related field

Job description

The Administration Officer plays a vital role in supporting the daily administrative functions of the MEOSM entity. This includes ensuring smooth office operations, managing documentation, providing administrative support to various departments, and assisting in the implementation of organizational policies and procedures.

Key Responsibilities

• Manage the day-to-day administrative operations of the office.
• Provide clerical and administrative support to all departments, including data entry, document preparation, and filing.
• Assist in the preparation of reports, presentations, and other relevant documents.
• Coordinate meetings, appointments, and travel arrangements for staff as necessary.
• Maintain and update office records and databases for efficient retrieval of information.
• Handle incoming and outgoing correspondence, responding to queries, and ensuring timely communication.
• Assist in maintaining office supplies and inventory, ensuring efficient inventory management.
• Support HR functions such as onboarding, record maintenance, and staff communication
• Facilitate the compliance of local and corporate administrative policies and procedures.
• Contribute to team projects and initiatives to improve operational efficiency

Requirements

• Minimum Diploma or equivalent qualification in Administration or related field
• At least 3 years of relevant experience in an administrative role
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational skills and attention to detail
• Good communication and interpersonal skills
• Ability to multi-task and prioritize effectively in a fast-paced environment
• Basic understanding of HR processes is a plus
• Ability to handle confidential information with integrity
• Emirati candidates are strongly encouraged to apply in support of Emiratisation objectives

Benefits

• Flexible working arrangements may be available, depending on operational needs