Admin Assistant for Engineering Technical Services Company

Apt Resources; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A specialized engineering services firm in Dubai is seeking an experienced Admin Assistant to manage administrative tasks including expense entry, invoice preparation, and documentation management. The ideal candidate should have a background in administrative roles, strong organizational skills, and proficiency in Microsoft Office. This role is crucial for supporting operations and ensuring smooth logistics and project execution.

Qualifications

• Previous experience in an administrative role, preferably within the engineering or technical services industry.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and project management software.
• Familiarity with engineering concepts and terminology is a plus.

Responsibilities

• Enter and update daily operational and project-related expenses in the accounting software.
• Prepare and issue proforma invoices for service and technical jobs.
• Compile and share documents required by clients including gate passes and job sheets.
• Communicate with suppliers and logistics companies to track and schedule deliveries.
• Perform general office tasks such as filing, scanning, printing, and organizing records.

Skills

Organizational skills

Multitasking

Communication

Proficiency in Microsoft Office Suite

Job description

Description

Apt Resources is hiring an Admin Assistant for our client a specialized engineering and technical services company operating across the GCC region. This position is ideal for someone who has experience in a small or medium-sized company within the engineering maintenance or service industry. The ideal candidate should be organized, proactive, and possess strong logic and common sense.

Key Responsibilities

Expense Entry and Record Keeping

• Enter and update daily operational and project-related expenses in the accounting software.
• Ensure financial records are properly documented and easy to retrieve when needed.

Invoice Preparation

• Prepare and issue proforma invoices for service and technical jobs.
• Ensure invoices are accurate, complete, and shared with clients on time.

Documentation Management

• Compile and share documents required by clients including gate passes and job sheets.
• Coordinate with the PRO for document submissions and follow-ups.

Logistics and Shipment Coordination

• Communicate with suppliers and logistics companies to track and schedule deliveries.
• Keep updated records of all incoming items and follow up on any pending consignments.

Administrative Support

• Perform general office tasks such as filing, scanning, printing, and organizing records.
• Support the office team with daily administrative tasks.

Requirements

• Previous experience in an administrative role, preferably within the engineering or technical services industry.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and project management software.
• Familiarity with engineering concepts and terminology is a plus.
• Ability to work in a fast-paced environment and manage deadlines effectively.

Benefits

Salary: AED