Admin Assistant

HILL INTERNATIONAL; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global project management firm in Dubai is seeking an Admin Assistant to support recruitment efforts, implement the Hill Style Guide, and manage documentation. The role demands 3-5 years of admin experience, exceptional written communication skills, and proficiency in Microsoft Office, particularly Excel. Candidates should be detail-oriented and able to work under strict deadlines in a collaborative environment.

Qualifications

• 3-5 years of experience in recruitment-related admin work and resume writing.
• Exceptional written communication skills, including writing, editing, and proofreading.
• Excellent computer skills in Microsoft Excel with advanced functions.

Responsibilities

• Implement Hill Style Guide in all written materials.
• Work closely with recruitment teams to convert materials into Hill format.
• Maintain and update the availability list and new hire files.

Skills

Written communication skills

Organizational skills

Microsoft Excel

Attention to detail

Education

Bachelor's Degree

Tools

Adobe

Microsoft Office

Job description

About the job Admin Assistant

General Description of Role and Responsibilities

• Implement Hill Style Guide in all written materials.
• Work closely with recruitment teams to review content efficiently and effectively and convert materials into Hill format.
• Convert candidate resumes into Hill format for use in proposals. It may require interaction with new hires and potential employees.
• Provide a professional level resume formatting, grammatical corrections, and targeted content, ensuring accuracy and strategic phrasing of responsibilities and accomplishments.
• Edit, proofread, and organize technical content in a coherent and structured manner, free from grammatical errors.
• Developed end-user product documentation in an agile environment while meeting 100% of team deadlines.
• Work in partnership with all recruiters across the Middle East, helping support them.
• Assist recruiters in implementing the end-to-end recruitment cycle.
• Assist in performing reference and background checks for potential employees.
• Maintain and update the availability list.
• Maintain new hires files, projects files, and shared folders.
• Run reports about job posts, candidates applications, open job requisitions, and other reports that would be required.
• Perform other responsibilities as required.

Qualifications, Experience, Knowledge, and Skills

• Holds a Bachelors Degree and professional.
• 3-5 years of experience in recruitment-related admin work and resume writing.
• Exceptional written communication skills, including writing, editing, and proofreading.
• Excellent organizational skills; attention to detail is a must.
• Excellent computer skills in microsoft excel and tools ie vlookup, what if, conditional formatting, pivot tables.
• Comfortable working in various word processing and layout environments, including Adobe and Microsoft Office.
• Ability to work as a team with an array of marketing and technical professionals in a deadline-driven environment.
• Ability to work under strict deadlines.
• A passionate and driven resource who enjoys working in a challenging environment.
• The ability to simultaneously manage a multitude of roles at any one time.