Admin Assistant

Skills Hub Recruitment Solutions; Abu Dhabi; On-site; AED 60,000 - 80,000; Full time

Job summary

A professional recruitment agency in Abu Dhabi is seeking a detail-oriented Administrative Assistant to support office operations. The ideal candidate will possess strong organizational skills, previous administrative experience, and proficiency in Microsoft Office. Responsibilities include managing office tasks, scheduling, and supporting HR functions. This opportunity offers a competitive salary, health insurance, and potential career growth.

Benefits

Competitive salary package

Health insurance

Annual leave and public holidays

Opportunities for career growth

Qualifications

• 2-3 years of experience in an administrative support role.
• Ability to maintain confidentiality and handle sensitive information.
• Knowledge of Arabic is a plus.

Responsibilities

• Assist with general office management including filing, answering phones, and handling mail.
• Organize and maintain office documents for easy access and retrieval.
• Support calendar management including setting up meetings and appointments.
• Arrange domestic and international travel for staff.
• Draft and manage email correspondence and act as the first point of contact.

Skills

Strong organizational and multitasking abilities

Excellent written and verbal communication skills

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Ability to prioritize tasks and work independently

Strong attention to detail and accuracy

Fluent in English

Education

High school diploma

Bachelor's degree or equivalent experience

Job description

Location: Abu Dhabi, UAE
Job Type: Full-time

Job Summary:

We are looking for a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have strong organizational skills, a proactive attitude, and the ability to handle a variety of administrative tasks. This position supports daily office operations, assisting with clerical duties, coordinating schedules, and providing general office support to ensure smooth and efficient business operations.

Key Responsibilities:

• Office Support: Assist with general office management, including filing, answering phones, and handling incoming and outgoing mail.
• Document Management: Organize and maintain office documents, files, and records, ensuring easy access and retrieval of information.
• Scheduling: Support calendar management, including setting up meetings, appointments, and coordinating internal/external schedules.
• Travel Coordination: Arrange domestic and international travel for staff, including flight bookings, hotel accommodations, and transportation.
• Communication: Draft and manage email correspondence, handle phone calls, and act as the first point of contact for clients and visitors.
• Meeting Coordination: Prepare meeting agendas, take notes, and follow up on action items as required.
• Data Entry and Reporting: Update and maintain databases, spreadsheets, and reports to ensure data accuracy and availability.
• Event Support: Assist in organizing company events, conferences, and team meetings.
• Assist with HR/Admin Tasks: Provide general HR administrative support, including assisting with onboarding, documentation, and other HR-related activities.

Requirements:

• Experience: At least 2-3 years of experience in an administrative support role.
• Skills:
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to prioritize tasks and work independently.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Fluent in English; knowledge of Arabic is a plus.
• Education: A high school diploma is required; a bachelors degree or equivalent experience is preferred.
• Location: Based in Abu Dhabi, UAE.

Preferred Qualifications:

• Previous experience working in an office or administrative capacity in a corporate setting.
• Knowledge of basic accounting or HR processes is an advantage.
• Ability to work in a fast-paced environment with minimal supervision.
• Competitive salary package.
• Health insurance.
• Annual leave and public holidays.
• Opportunities for career growth within the company.