Accounts Payable Executive

Independent Food; United Arab Emirates; On-site; AED 50,000 - 70,000; Full time

Job summary

A leading food service provider in the United Arab Emirates is looking for a detail-oriented Accounts Payable Executive. This role involves managing the accounts payable function, processing invoices, vendor reconciliations, and ensuring compliance with VAT regulations. The ideal candidate should have a Bachelor's degree in Finance or Accounting and 2-3 years of relevant experience. Strong analytical and communication skills are required, as well as proficiency in accounting software and Excel.

Qualifications

• 2-3 years of experience in general ledger accounting or a similar role.
• Strong understanding of accounts payable processes and UAE tax laws, including VAT.
• Detail-oriented with strong analytical and problem-solving skills.

Responsibilities

• Manage accounts payable function, ensuring timely and accurate processing of invoices.
• Prepare payments for approval, ensuring compliance with company policies.
• Regularly reconcile vendor accounts and resolve discrepancies.

Skills

Attention to detail

Analytical skills

Communication skills

Organizational skills

Problem-solving skills

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

ERP and accounting software (e.g., Netsuite, SAP)

Microsoft Excel

Job description

Job Overview: We are seeking a detail-oriented and organized Accounts Payable Executive to join our finance team. This role is responsible for managing the accounts payable function, ensuring the timely and accurate processing of invoices, payments, and vendor accounts. The ideal candidate will have strong knowledge of accounts payable processes, excellent communication skills, and a commitment to maintaining accurate financial records.

Key Responsibilities

Invoice Processing

• Receive, verify, and process all incoming invoices in line with company policies and procedures.
• Ensure that invoices are matched with purchase orders, receipts, and contracts.
• Accurately enter invoice details into the accounting system for timely approval and payment.

Payment Management

• Prepare payments for approval, ensuring that payment deadlines are met.
• Process vendor payments via bank transfers, checks, and other payment methods as required.
• Ensure payments are processed in accordance with agreed terms and in compliance with company policies.

Vendor Reconciliation

• Regularly reconcile vendor accounts and resolve any discrepancies or issues related to outstanding payments or invoices.
• Maintain an up-to-date record of vendor transactions and ensure accurate documentation is retained for future reference.

Expense Management

• Review and process employee expense claims and other ad-hoc payments in accordance with company policies.
• Ensure that all expenses are accurately recorded and allocated to the correct accounts.

Reporting

• Assist with the preparation of monthly accounts payable reports, including aging reports, outstanding payments, and vendor statement reconciliations.
• Ensure accurate tracking of payments and provide reports to management when required.

Record Keeping & Filing

• Maintain accurate and organized records of all accounts payable transactions, including invoices, receipts, and payment details.
• Ensure that all accounts payable documentation is properly filed and easily accessible for audits.

Expense and Cost Control

• Collaborate with other departments to ensure proper allocation of expenses and compliance with budgeted amounts.
• Monitor and analyze general ledger accounts related to costs, expenses, and other financial areas to ensure optimal financial performance.

Tax Compliance

• Assist in ensuring that payments are processed in compliance with VAT and other relevant tax regulations.
• Support the preparation of VAT returns and ensure proper documentation for tax filing purposes.

Communication & Vendor Relations

• Communicate effectively with vendors to resolve issues related to billing, payment discrepancies, or inquiries.
• Maintain strong professional relationships with vendors to ensure smooth payment processes.

Internal Controls & Compliance

• Adhere to internal controls and accounting procedures to safeguard company assets and ensure compliance with company policies.
• Ensure all transactions are processed with attention to detail and in a timely manner.

Other Duties

Regular attendance in conformance with the standards, which may be established by the company from time to time, is essential to the successful performance of this position.

Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the organization.

Qualifications

• Bachelor’s degree in accounting, Finance, or a related field.
• Minimum of 2–3 years of experience in general ledger accounting or a similar role.
• Experience working with ERP and accounting software (e.g., Netsuite, SAP) and Microsoft Excel.
• Strong understanding of accounts payable processes, basic accounting principles, and UAE tax laws (including VAT).
• High attention to detail and accuracy in data entry and payment processing.
• Knowledge of food and beverage industry accounting practices is a must.
• Detail-oriented with strong analytical and problem-solving skills.
• Excellent organizational skills and ability to prioritize tasks.
• Ability to work both independently and as part of a team.
• Strong communication skills, with the ability to interact effectively with various teams.