Quality & Documentation Administrator

University Of Fort Hare; Durban; On-site; ZAR 180 000 - 250 000; Full time

Job summary

A prominent educational institution is seeking a Quality Administrator in Durban. The role involves providing administrative and system support, ensuring accurate requisition processing, supplier communication, and document management. The ideal candidate will have a relevant qualification, 1-2 years of experience in administration within a manufacturing or quality environment, and proficiency in Microsoft Office. Strong attention to detail and good communication skills are essential. This role aims to uphold product integrity and compliance in quality processes.

Qualifications

• 1–2 years of experience in administration or document control, preferably within a manufacturing or quality environment.

Responsibilities

• Support implementation and maintenance of Quality Control, HACCP, and GMP systems.
• Conduct inspections, sampling, and audits to verify product and process compliance.
• Assist with training, process improvements, and corrective action follow-ups.
• Manage requisitions in Syspro, liaise with suppliers, and prepare GRN documentation.
• Maintain accurate and organized system records for all requisitions and purchases.
• Oversee document control to ensure records are current, compliant, and properly filed.
• Collaborate with production and quality teams to uphold product integrity and standards.

Skills

Strong understanding of requisition processes

Good knowledge of document control procedures

Proficiency in Microsoft Office (Word, Excel, Outlook)

Excellent attention to detail and accuracy

Good communication and supplier liaison skills

Ability to organize and maintain records efficiently

Education

Certificate or Diploma in Administration, Food Technology, Quality Management, or a related field

Tools

Syspro or similar ERP systems

Job description

A prominent educational institution is seeking a Quality Administrator in Durban. The role involves providing administrative and system support, ensuring accurate requisition processing, supplier communication, and document management. The ideal candidate will have a relevant qualification, 1-2 years of experience in administration within a manufacturing or quality environment, and proficiency in Microsoft Office. Strong attention to detail and good communication skills are essential. This role aims to uphold product integrity and compliance in quality processes.