Virtual School Registrar & Records Coordinator

Montgomery-Public-Schools; Tuscaloosa (AL); On-site; USD 26,000 - 38,000; Full time

Job summary

Legends Virtual Academy seeks a dedicated liaison to coordinate transfers and enrollment between the district's virtual program and traditional schools. This central office secretary position handles records, communications with families and staff, and supports continuity of student services across environments.

The role requires strong organization, reliable attendance, and proficiency with office software to manage data and generate reports.

Qualifications

• High school diploma with secretarial training and 2+ years in a similar role.
• Proficiency in general office procedures and document preparation.
• Strong verbal and written communication skills.
• Ability to manage records and data across systems.
• Punctuality and dependable attendance are essential.
• Proficient in technology for communications, reporting and data entry.

Responsibilities

• Coordinates transfer of student records between virtual and traditional schools.
• Serves as primary liaison for enrollment, withdrawals, and transitions.
• Communicates with administrators, counselors, registrars and families about status and documentation.
• Maintains and updates student information in district systems and related programs.
• Performs routine clerical functions and supports office operations.
• Produces reports, notices and materials needed for efficient operations.
• Attends meetings and maintains confidentiality and professional standards.
• Identifies process improvements and reports issues to supervisors.

Skills

Secretarial experience

Office administration

Oral and written communication

Data management

Attendance & punctuality

Technology for reports

Job description

Legends Virtual Academy seeks a dedicated liaison to coordinate transfers and enrollment between the district's virtual program and traditional schools. This central office secretary position handles records, communications with families and staff, and supports continuity of student services across environments.

The role requires strong organization, reliable attendance, and proficiency with office software to manage data and generate reports.