TSA Program Assistant — Water Mill Office Ops

Transportation Security Careers; Town of Southampton (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking a Program Assistant to provide administrative and program support in Water Mill, NY. The role involves coordinating daily office activities, compiling program information, and maintaining electronic records—supporting managers, timekeepers, and various program areas.

The position emphasizes attention to detail, organization, and effective communication, with responsibilities spanning payroll, scheduling, and documentation across TSA operations.

Qualifications

• Experience in providing administrative or program support in a busy office.
• Proficiency in preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadlinecoord.

Customer service and professional comm

Multitasking with accuracy

Discretion with sensitive information

Job description

Transportation Security Administration is seeking a Program Assistant to provide administrative and program support in Water Mill, NY. The role involves coordinating daily office activities, compiling program information, and maintaining electronic records—supporting managers, timekeepers, and various program areas.

The position emphasizes attention to detail, organization, and effective communication, with responsibilities spanning payroll, scheduling, and documentation across TSA operations.