TSA Program Assistant: Office Ops & Data Tracking

Transportation Security Careers; Port Washington (NY); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Careers seeks a Program Assistant to support TSA offices and airport field operations in Port Washington, NY. The role involves coordinating daily activities, maintaining records, and assisting with payroll and HR tasks to keep operations running smoothly.

The position emphasizes attention to detail, multi-tasking, and effective communication with diverse teams. It may involve travel or non-standard hours depending on announcements.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Office software

Tools

Microsoft Office

Job description

Transportation Security Careers seeks a Program Assistant to support TSA offices and airport field operations in Port Washington, NY. The role involves coordinating daily activities, maintaining records, and assisting with payroll and HR tasks to keep operations running smoothly.

The position emphasizes attention to detail, multi-tasking, and effective communication with diverse teams. It may involve travel or non-standard hours depending on announcements.