TSA Program Assistant — Admin & Ops Support

Travel Security Careers; Village of Quogue (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Quogue, NY seeks a Program Assistant to help keep offices organized and running smoothly. Responsibilities include coordinating daily activities, maintaining records, preparing reports, and supporting various program areas such as finance and HR.

Strong attention to detail and clear communication are essential for success. The role emphasizes collaboration with managers and teams, handling multiple assignments, and ensuring schedules and deadlines

Qualifications

• Administrative or program support in a busy office
• Preparation of reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Administrative support

Attention to detail

Communication

Multitasking

Education

Education varies; transcripts may be required

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Quogue, NY seeks a Program Assistant to help keep offices organized and running smoothly. Responsibilities include coordinating daily activities, maintaining records, preparing reports, and supporting various program areas such as finance and HR.

Strong attention to detail and clear communication are essential for success. The role emphasizes collaboration with managers and teams, handling multiple assignments, and ensuring schedules and deadlines