TSA Program Assistant: Office Ops & Data Specialist

TSA Hiring Service; Decatur (AL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Decatur, TX is seeking an Program Assistant to provide administrative and program support, coordinating daily office activities and preparing reports and correspondence. The role involves data tracking, calendar management, and ensuring accuracy across records and workflows.

The position requires strong attention to detail, effective written and verbal communication, and the ability to handle multiple assignments while maintaining discretion.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Attention to detail

Written communication

Data entry

Record management

Calendar coordination

Customer service

Multitasking

Discretion

Education

Education flexible based on experience

Tools

Microsoft Office

Job description

Transportation Security Administration in Decatur, TX is seeking an Program Assistant to provide administrative and program support, coordinating daily office activities and preparing reports and correspondence. The role involves data tracking, calendar management, and ensuring accuracy across records and workflows.

The position requires strong attention to detail, effective written and verbal communication, and the ability to handle multiple assignments while maintaining discretion.