TSA Program Assistant - Admin & Data Support

TSA Jobs Placement; California; On-site; USD 45,000 - 65,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security is seeking a Program Assistant to provide administrative and program support in an office/airport setting. The role involves coordinating daily activities, preparing reports, and maintaining records and files to ensure efficient operations.

Applicants should be able to manage multiple tasks, communicate effectively, and utilize Microsoft Office tools.

Qualifications

• Specialized experience in a busy office setting may be required.
• Experience preparing reports, correspondence, spreadsheets or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Education

No mandatory degree

Job description

Transportation Security Administration, Department of Homeland Security is seeking a Program Assistant to provide administrative and program support in an office/airport setting. The role involves coordinating daily activities, preparing reports, and maintaining records and files to ensure efficient operations.

Applicants should be able to manage multiple tasks, communicate effectively, and utilize Microsoft Office tools.