TSA Program Assistant: Dynamic Office Admin in Austin

TSA Hiring Service; Austin (TX); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Austin seeks a Program Assistant to provide administrative and program support to TSA managers and employees, coordinate daily office activities, and maintain records.

The role involves researching files, preparing reports and communications, scheduling meetings, and helping with payroll, timekeeping, and other program areas; schedule varies and some positions require travel or nonstandard hours.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, and performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Tools

Microsoft Office

Job description

Transportation Security Administration in Austin seeks a Program Assistant to provide administrative and program support to TSA managers and employees, coordinate daily office activities, and maintain records.

The role involves researching files, preparing reports and communications, scheduling meetings, and helping with payroll, timekeeping, and other program areas; schedule varies and some positions require travel or nonstandard hours.