TSA Program Assistant - Office Ops, Data & Scheduling

TSA Hiring Service; Austin (AR); On-site; USD 22,000 - 36,000; Full time

Job summary

TSA Hiring Service in Austin, AR is seeking Program Assistants to support TSA managers and staff with administrative coordination, data tracking, scheduling, and records management. The role involves handling multiple assignments, preparing reports, and maintaining accurate files across various program areas.

Applicants should be comfortable with detailed information, inter-team communication, and meeting deadlines while upholding privacy and compliance standards.

Qualifications

• Specialized experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Familiarity with payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Attention to detail

Organization

Written communication

Verbal communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Tools

Microsoft Office

Job description

TSA Hiring Service in Austin, AR is seeking Program Assistants to support TSA managers and staff with administrative coordination, data tracking, scheduling, and records management. The role involves handling multiple assignments, preparing reports, and maintaining accurate files across various program areas.

Applicants should be comfortable with detailed information, inter-team communication, and meeting deadlines while upholding privacy and compliance standards.