Program Assistant: Admin & Operations Coordination

Travel Security Careers; Austin (TX); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Austin, TX is seeking Program Assistants to provide essential administrative and program support to managers and staff. You will help coordinate daily office activities, manage schedules, and track program information with attention to accuracy and deadlines.

The role emphasizes data entry, record management, and clear communication across teams, including payroll, HR, and finance as needed.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines and manage multiple assignments.
• Proficiency with office software to organize information.
• Strong written and verbal communication skills.
• Ability to maintain records and document management.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, and reports.
• Prepare correspondence and meeting materials.
• Schedule meetings and track deadlines.
• Support payroll, timekeeping, finance, human resources, or scheduling functions.
• Communicate with employees, managers, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Administrative support

Scheduling

Data tracking

Microsoft Office

Records management

Communication skills

Time management

Education

College degree optional

Job description

Transportation Security Administration in Austin, TX is seeking Program Assistants to provide essential administrative and program support to managers and staff. You will help coordinate daily office activities, manage schedules, and track program information with attention to accuracy and deadlines.

The role emphasizes data entry, record management, and clear communication across teams, including payroll, HR, and finance as needed.