Program Assistant — Admin, Data & HR Support

Travel Security Careers; Austin (NV); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Austin seeks a Program Assistant to provide administrative and program support for managers and staff. You will coordinate daily activities, prepare reports, maintain records, schedule meetings, and handle sensitive information with discretion.

The role is full-time and requires the ability to manage multiple assignments while ensuring accuracy and compliance with procedures.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Using office software to organize information and support multiple assignments
• Scheduling meetings, maintaining calendars, and tracking deadlines
• Ensuring accuracy and compliance with procedures

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Monitor program metrics and help identify inconsistencies
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance

Skills

Organization

Attention to detail

Written communication

Data entry

Data tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Deadline coordination

Job description

Transportation Security Administration in Austin seeks a Program Assistant to provide administrative and program support for managers and staff. You will coordinate daily activities, prepare reports, maintain records, schedule meetings, and handle sensitive information with discretion.

The role is full-time and requires the ability to manage multiple assignments while ensuring accuracy and compliance with procedures.