TSA Program Assistant: Dynamic Admin & Ops Support

Travel Security Careers; Hillside (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Hillside, IL is seeking Program Assistants to help keep offices organized and operations running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management in a busy office environment.

Responsibilities span coordinating daily activities, preparing reports and correspondence, maintaining electronic files, and assisting with finance, HR, scheduling, and other program

Qualifications

• Experience supporting administrative or program activities in a busy office.
• Proven ability to track deadlines, records, and performance information.
• Familiar with generating reports and basic spreadsheets.
• Proficient in Microsoft Office and office software.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative and program support to managers and employees.
• Coordinate daily office activities and projects.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, and reports.
• Prepare correspondence and meeting materials.
• Schedule meetings, manage calendars, and deadlines.
• Support finance, HR, scheduling, payroll, or other areas.
• Monitor program metrics and identify discrepancies.
• Research files and policies.
• Assist with new office procedures.
• Communicate with employees, managers, timekeepers, and external contacts.
• Review work for accuracy and compliance.

Skills

Attention to detail

Data entry

Microsoft Office

Record management

Calendar management

Customer service

Time management

Discretion

Job description

The Transportation Security Administration in Hillside, IL is seeking Program Assistants to help keep offices organized and operations running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management in a busy office environment.

Responsibilities span coordinating daily activities, preparing reports and correspondence, maintaining electronic files, and assisting with finance, HR, scheduling, and other program