Program Assistant: Admin & Operations Support

Travel Security Careers; Richton Park (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration (TSA) in Richton Park, IL is seeking a Program Assistant to support administrative coordination, data tracking, scheduling, payroll, and records management. This role requires attention to detail and the ability to manage multiple tasks in a federal office environment.

You will work with managers and teams to keep operations running smoothly, handling diverse program areas as defined by the vacancy.

Qualifications

• Must be able to organize information and manage multiple tasks.
• Strong written and verbal communication skills are required.
• Proficiency with Microsoft Office and basic data analysis.
• Ability to handle sensitive information with discretion.
• Experience organizing records and calendars is preferred.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Job description

The Transportation Security Administration (TSA) in Richton Park, IL is seeking a Program Assistant to support administrative coordination, data tracking, scheduling, payroll, and records management. This role requires attention to detail and the ability to manage multiple tasks in a federal office environment.

You will work with managers and teams to keep operations running smoothly, handling diverse program areas as defined by the vacancy.