TSA Program Assistant: Admin & Data Ops (Full-Time)

TSA Hiring Service; Bedford Park (IL); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Bedford Park, IL seeks a Program Assistant to provide essential administrative and program support to managers and staff. You will coordinate daily activities, track deadlines, and help maintain accurate records and communications to keep operations running smoothly.

Responsibilities include compiling reports, organizing files, and assisting with payroll, scheduling, and HR tasks.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Attention to detail

Tools

Microsoft Office

Job description

Transportation Security Administration in Bedford Park, IL seeks a Program Assistant to provide essential administrative and program support to managers and staff. You will coordinate daily activities, track deadlines, and help maintain accurate records and communications to keep operations running smoothly.

Responsibilities include compiling reports, organizing files, and assisting with payroll, scheduling, and HR tasks.