Program Assistant: Dynamic TSA Admin & Ops Support

Transportation Security Careers; Milan (TN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Milan, IL seeks Program Assistants to help keep offices organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, records, payroll, and day-to-day program needs.

This role requires attention to detail, the ability to manage multiple tasks, and clear communication across teams. Some positions may have variable hours or travel; the official vacancy will define the exact schedule and work-site

Qualifications

• Provides administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Tracks deadlines, assignments, records, or performance information.
• Uses office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organizational skills

Written communication

Data entry & tracking

Microsoft Office

Records management

Calendar & deadline coordination

Customer service

Multitasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Milan, IL seeks Program Assistants to help keep offices organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, records, payroll, and day-to-day program needs.

This role requires attention to detail, the ability to manage multiple tasks, and clear communication across teams. Some positions may have variable hours or travel; the official vacancy will define the exact schedule and work-site