TSA Program Assistant: Dynamic Admin & Ops Role

Transportation Security Careers; Emington (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Emington, IL, is recruiting Program Assistants to keep offices and field operations organized and efficient. You will support managers with administrative coordination, data tracking, scheduling, records, payroll, and internal communications.

Responsibilities vary by assignment but include preparing documents, maintaining records, coordinating meetings, and ensuring deadlines are met.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling.
• Ability to make recommendations based on administrative findings.
• Proficiency with office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

MS Office

Records management

Calendar management

Customer service

Multi-tasking

Discretion

Job description

Transportation Security Administration in Emington, IL, is recruiting Program Assistants to keep offices and field operations organized and efficient. You will support managers with administrative coordination, data tracking, scheduling, records, payroll, and internal communications.

Responsibilities vary by assignment but include preparing documents, maintaining records, coordinating meetings, and ensuring deadlines are met.