TSA Program Assistant: Admin & Operations

TSA Hiring Service; Ramsey (IL); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Ramsey, IL, seeks Program Assistants to support managers and teams with administrative coordination, data tracking, scheduling, and records management. Responsibilities span preparing materials, maintaining files, and ensuring timely communication across departments.

The role emphasizes attention to detail, ability to juggle multiple tasks, and collaboration with diverse teams to keep programs on schedule.

Qualifications

• Specialized administrative or program support experience in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines, assignments, and performance information.
• Experience researching information in files, databases, and systems.
• Knowledge of payroll, timekeeping, finance or scheduling functions is a plus.
• Experience using office software to organize information and support multiple tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, manage calendars, and track deadlines.

Skills

Organization

Written communication

Data entry

Time management

Microsoft Office

Record management

Calendar coordination

Tools

Microsoft Office

Spreadsheet tools

Job description

Transportation Security Administration, Department of Homeland Security in Ramsey, IL, seeks Program Assistants to support managers and teams with administrative coordination, data tracking, scheduling, and records management. Responsibilities span preparing materials, maintaining files, and ensuring timely communication across departments.

The role emphasizes attention to detail, ability to juggle multiple tasks, and collaboration with diverse teams to keep programs on schedule.