TSA Program Assistant: Administrative & Data Coordination

TSA Hiring Service; City of Albany (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking Program Assistants in Albany to support managers and teams with administrative coordination, data tracking, scheduling, payroll, and records management. The role emphasizes attention to detail, communication, and cross-functional collaboration in a fast-paced environment.

Applicants should be prepared to work with various TSA programs and adapt to different assignments, ensuring accurate and timely office operations.

Qualifications

• Specialized experience in administrative or program support.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines and performance information.
• Proficient in office software and records management.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Attention to detail

Organizational skills

Written communication

Verbal communication

Data entry

Microsoft Office

Record management

Calendar coordination

Time management

Tools

Microsoft Office

Excel

Job description

Transportation Security Administration (TSA) is seeking Program Assistants in Albany to support managers and teams with administrative coordination, data tracking, scheduling, payroll, and records management. The role emphasizes attention to detail, communication, and cross-functional collaboration in a fast-paced environment.

Applicants should be prepared to work with various TSA programs and adapt to different assignments, ensuring accurate and timely office operations.