Program Assistant: Admin, Data & Office Ops

TSA Hiring Service; City of Albany (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Albany, GA is seeking Program Assistants to provide administrative and program support, coordinate daily office activities, and manage records, correspondence, and payroll-related tasks. You will work with managers and teams to track deadlines, prepare materials, and maintain accurate electronic files.

The role emphasizes detail orientation, multi-tasking, and effective communication across departments, with a variety of assignments in finance, HR,

Qualifications

• Experience providing administrative or program support in a busy office.
• Proven ability to prepare reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Strong data entry and research capabilities in files and databases.
• Ability to monitor program metrics and identify discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Skills

Organization

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Job description

Transportation Security Administration in Albany, GA is seeking Program Assistants to provide administrative and program support, coordinate daily office activities, and manage records, correspondence, and payroll-related tasks. You will work with managers and teams to track deadlines, prepare materials, and maintain accurate electronic files.

The role emphasizes detail orientation, multi-tasking, and effective communication across departments, with a variety of assignments in finance, HR,