Program Assistant: Admin & Data Ops in Albany

TSA Hiring Service; City of Albany (NY); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration (TSA) seeks Program Assistants in Albany to support managers and teams with administrative coordination, data tracking, scheduling, and records management. The role involves handling multiple assignments, preparing materials, and maintaining office efficiency.

Responsibilities include coordinating daily activities, assisting with payroll or HR tasks where needed, and ensuring accuracy and compliance across programs.

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Team coordination

Job description

Transportation Security Administration (TSA) seeks Program Assistants in Albany to support managers and teams with administrative coordination, data tracking, scheduling, and records management. The role involves handling multiple assignments, preparing materials, and maintaining office efficiency.

Responsibilities include coordinating daily activities, assisting with payroll or HR tasks where needed, and ensuring accuracy and compliance across programs.