TSA Program Assistant: Admin, Scheduling & Data Tracking

Travel Security Careers; Illinois; On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration (TSA) in Fox Valley, IL invites applicants for Program Assistant roles. These positions support TSA managers with administrative coordination, data tracking, scheduling, records, payroll, and internal communications within a dynamic office environment.

Responsibilities include organizing daily activities, preparing materials, analyzing program data, and ensuring compliance with procedures across various operational areas.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, assignments, records, or performance information.
• Experience with payroll, timekeeping, finance, human resources, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Job description

Transportation Security Administration (TSA) in Fox Valley, IL invites applicants for Program Assistant roles. These positions support TSA managers with administrative coordination, data tracking, scheduling, records, payroll, and internal communications within a dynamic office environment.

Responsibilities include organizing daily activities, preparing materials, analyzing program data, and ensuring compliance with procedures across various operational areas.