TSA Program Assistant: Admin & Data Coordination

Transportation Security Careers; Lake Geneva (WI); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Lake Geneva, WI seeks Program Assistants to support TSA managers and teams with administrative coordination, data tracking, scheduling, and records management. Responsibilities span preparing correspondence, analyzing program information, maintaining files, and coordinating calendars to ensure timely completion of tasks.

Role involves assisting finance, HR, payroll, scheduling, and other program areas while upholding accuracy and compliance.

Qualifications

• Applicants generally need specialized experience at the level stated in the official announcement.
• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Manage several assignments

Discretion with sensitive information

Education

Education may be satisfied by specialized experience

transcripts may be required if education is used to satisfy requirements

Tools

Microsoft Office

Job description

Transportation Security Administration in Lake Geneva, WI seeks Program Assistants to support TSA managers and teams with administrative coordination, data tracking, scheduling, and records management. Responsibilities span preparing correspondence, analyzing program information, maintaining files, and coordinating calendars to ensure timely completion of tasks.

Role involves assisting finance, HR, payroll, scheduling, and other program areas while upholding accuracy and compliance.