Administrative Program Assistant — Operations (Full-Time)

Travel Security Careers; Fox (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Fox Valley, IL is seeking Program Assistants to help keep offices and airport operations organized, accurate, and running smoothly.

You will support managers with administrative coordination, data tracking, scheduling, payroll, and records, with opportunities across finance, HR, scheduling, and other areas. Must be detail-oriented and able to manage multiple assignments while maintaining schedules.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to manage multiple assignments and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and data tracking.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and deadlines.
• Compile, organize, and analyze program information.
• Maintain electronic records, spreadsheets, and reports.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings and maintain calendars.
• Monitor program metrics and ensure data accuracy.
• Research files, policies, and electronic systems.
• Support implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, and finance staff.
• Review work for accuracy and compliance.

Skills

Administrative support

Data tracking

Scheduling

Records management

Communication

MS Office

Tools

Microsoft Office

Job description

Transportation Security Administration in Fox Valley, IL is seeking Program Assistants to help keep offices and airport operations organized, accurate, and running smoothly.

You will support managers with administrative coordination, data tracking, scheduling, payroll, and records, with opportunities across finance, HR, scheduling, and other areas. Must be detail-oriented and able to manage multiple assignments while maintaining schedules.