Program Assistant: Office Admin & Data Coordination

TSA Hiring Service; Roseville (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Roseville, IL is seeking Program Assistant opportunities to help keep offices and airport field operations organized and efficient. The role involves administrative coordination, data tracking, scheduling, records management, payroll support, and other day-to-day program needs.

Responsibilities vary by assignment across finance, human resources, scheduling, payroll, and other TSA operational areas.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & detail

Written & verbal communication

Data entry & tracking

Microsoft Office

Records management

Calendar & deadline coordination

Customer service

Multitasking & accuracy

Discretion with sensitive information

Job description

Transportation Security Administration (TSA) in Roseville, IL is seeking Program Assistant opportunities to help keep offices and airport field operations organized and efficient. The role involves administrative coordination, data tracking, scheduling, records management, payroll support, and other day-to-day program needs.

Responsibilities vary by assignment across finance, human resources, scheduling, payroll, and other TSA operational areas.