TSA Program Assistant: Admin, Scheduling & Data

Transportation Security Careers; Pleasant Hill (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration (TSA) invites applications for Program Assistant opportunities in Pleasant Hill. These roles support managers and teams with administrative coordination, data tracking, scheduling, records management, payroll, and day-to-day program needs.

Ideal candidates handle detailed information and multi-task with professionalism. Responsibilities include coordinating office activities, preparing materials, maintaining records, and ensuring accurate reporting.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Skill in tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and systems.
• Ability to monitor program metrics and identify discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to make recommendations based on administrative findings.
• Proficient use of office software to organize information and support multiple tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Office software

Records management

Calendar coordination

Deadline tracking

Customer service

Discretion

Job description

The Transportation Security Administration (TSA) invites applications for Program Assistant opportunities in Pleasant Hill. These roles support managers and teams with administrative coordination, data tracking, scheduling, records management, payroll, and day-to-day program needs.

Ideal candidates handle detailed information and multi-task with professionalism. Responsibilities include coordinating office activities, preparing materials, maintaining records, and ensuring accurate reporting.