TSA Program Assistant: Admin & Operations Specialist

Travel Security Careers; Jennings (OK); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security seeks Program Assistants in Jennings, OK. The role focuses on administrative coordination, data tracking, scheduling, payroll, and records management to keep offices and operations running smoothly.

This position supports various program areas and requires attention to detail, ability to manage multiple assignments, and effective communication with diverse teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written & verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Time management

Attention to detail

Education

No specific degree required

Tools

MS Office suite

Job description

Transportation Security Administration, Department of Homeland Security seeks Program Assistants in Jennings, OK. The role focuses on administrative coordination, data tracking, scheduling, payroll, and records management to keep offices and operations running smoothly.

This position supports various program areas and requires attention to detail, ability to manage multiple assignments, and effective communication with diverse teams.