Administrative Program Assistant — Office & Ops Support

Transportation Security Careers; Butler (Butler County); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Butler, OK seeks Program Assistant to keep offices organized and operations running smoothly. You will support TSA managers with administrative coordination, data tracking, scheduling, and records management, handling multiple assignments with accuracy.

This role emphasizes attention to detail, communication with diverse teams, and proactive problem solving to ensure payroll, HR, and scheduling functions align with program needs.

Qualifications

• Experience providing admin or program support in a busy office.
• Ability to track deadlines, prepare reports, and organize records.
• Familiarity with payroll, timekeeping, or scheduling tasks.
• Strong written and oral communication skills.
• Proven accuracy in handling sensitive information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and tasks.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, calendars, and deadlines.
• Support finance, HR, scheduling, payroll, or other areas.
• Monitor program metrics and identify incomplete information.
• Research files, records, policies, and systems.
• Assist implementing new office procedures and systems.
• Communicate with employees, managers, timekeepers, and external contacts.
• Review work for accuracy and compliance with procedures.

Skills

Attention to detail

Written communication

Verbal communication

Data entry

Calendar management

Customer service

Tools

Microsoft Office

Job description

Transportation Security Administration in Butler, OK seeks Program Assistant to keep offices organized and operations running smoothly. You will support TSA managers with administrative coordination, data tracking, scheduling, and records management, handling multiple assignments with accuracy.

This role emphasizes attention to detail, communication with diverse teams, and proactive problem solving to ensure payroll, HR, and scheduling functions align with program needs.